ENTRY RULES & GUIDELINES 2015
FILMMAKERS PLEASE NOTE THERE IS NO NEED TO FedEx or COURIER YOUR ENTRY. A POSTMARK DATE IS FINE
Films in a language other than English must be Subtitled.
*ALL FILMS AND SCREENPLAYS – **MUST BE A PREMIERE**!
Any film and screenplay of any kind that has screened in and / around Toronto and /or the Province of Ontario in any kind of screening that may have slipped through our due diligence research and into the notification process will be automatically pulled from the current year line-up. No refunds will be offered. No Exceptions!
**IMPORTANT NOTE TO SUBMITTING FILMMAKERS**
-WE’RE IN THIS TOGETHER-
You can promote your film whether you live 10 minutes or 10,000 miles from ReelHeART. The Internet makes it all possible.
Any Filmmaker who does not ENTHUSIASTICALLY promote his/her screening from the moment of Notification of Acceptance at ReelHeART will automatically be pulled from competition.
We’re not asking you to spend extra money, we’re asking you to be passionate about your film and spend energy promoting and marketing your film from the moment of your acceptance notification. Many FREE options are available to you: (Print, Free Community Papers, Radio, TV, Internet: including MySpace, FaceBook, Blogs, etc)
The TOTAL running time of your film MUST INCLUDE the end credit role to the end. We do not program on time, we program on content. BUT, we need ACCURATE RUN TIMES, to keep our screenings on schedule at the theaters-
Any filmmaker using the ‘time-cheat-strategy’ to enter his/her film, will be disqualified and the entry fee will NOT be reimbursed-
-SENDING YOUR FILM-
TWO (2) DVD copies Please! We require all entrants to send 2 copies of their films at the same time, in the same package. Personal drop-offs will not be accepted. We need a postmark-
-SENDING YOUR SCREENPLAY-
- Feature Screenplays no longer than 120 Pages
- Short Screenplays no longer than 30 Pages
- Email your Screenplay to this Email
You Title Page should only include:
- Screenplay Title
- Your Name
1) Completion Date
Submitted films must have been completed after September 2012
2) Foreign Films
All foreign language films must have English subtitles.
3) Publicly Screened
If you are submitting a film that has already been publicly screened you must disclose this information including date, city, country, theater etc. along with your entry form
3a) Premiere Status
We NEED a Premiere! (i.e. in the least an Ontario Premiere).
ReelHeART must have a Premiere of Some Kind in order to keep your film In Competition.
As well, you must be able to assure us that only 5% or less of your film in its entirety exists on the Internet. Failure to do so will disqualify the film. This also applies to Music Videos.
Submissions may NOT be withdrawn from ReelHeART once they have been entered, except at the sole discretion of ReelHeART.
If a filmmaker has a conflict with premiere status and demands withdrawal, there will be a monetary fine payable to ReelHeART. This fine must be paid immediately upon receipt of notification from ReelHeART.
If you accepted screening in Toronto and have kept it quiet from us, your film will be immediately pulled from the final program.
4) Student Films
If you are submitting a student film or as a student, you can either be currently be enrolled in a recognized film program or have graduated. You must disclose school information including graduation date, city, country, school name & program enrolled in, school web site address etc. along with your entry form. Failure to do so will result in disqualification.
5) Selection Process
The festival programmers/reviewers will determine which films will be selected for programming. Their picks along with their scorecards for each film will be turned over to the ReelHeART Master Programmer, who makes the final programming decisions on what films will ultimately screen during the ReelHeART International Film Festival.
5a) Selection Process Final Decision
In the event of a disagreement with a program choice or a substitution, the festival director will determine all final selections for screening.
6) Packing Your Film
Please send your film in (the preferred) BUBBLE WRAP package. Any other delivery package with stuffing other than bubble wrap, newspaper, cardboard, plain paper, cloth or “packing peanuts” will be discarded and disqualified. The grey stuffing and the pink stuffing kills our preview equipment. Entry Fee will NOT be returned.
7) Sending Your Film
2 Copies Please! WE REQUIRE ALL ENTRANTS TO SEND 2 COPIES OF THEIR FILMS AT THE SAME TIME, IN THE SAME PACKAGE. Personal drop offs will NOT be accepted.
7a) Sending Your Film Checkpoints
- You must submit your Entry Fee in the form of PayPal Payment along with your entry if you submit directly via the ReelHeART International Film and Screenplay Festival web site within any of the deadlines.
- You MUST submit TWO (2) DVD copies of your film
- You must email your screenplay.
- You must include your full contact information and tracking number or discount code-
8) Exhibition Media Submission Deadline
Deadline for receipt of Exhibition copies is June 01, 2015. NO EXCEPTIONS
9) Selection: If Your Film Is Selected
You will be notified via HIGH PRIORITY EMAIL if your film has been selected approximately 11-8 weeks prior to ReelHeART by the Submissions Team.
10) If Your Film Is NOT Selected
You will NOT be notified via EMAIL if your film has been NOT been selected. We DO update all the buttons at WAB and/or Film Freeway if you submit through those systems.
ReelHeART does notify some but not all submitters. Please check your WAB or Film Freeway account for any notes from the ReelHeART Submissions Team- If submitting directly at ReelHeART, check your spam folders and deleted folders for emails from us.
10a) If Your Film Is Shortlisted but Not Immediately Selected
We may notify if your film was slightly edged out for screening and still is ON HOLD until we complete our Master Program. This happens to about 2-4 films in each season and it could happen to your film.
Depending on the score of your film and suitability, there is the possibility for a film to move up from shortlist to a Venue Screening or, from Venue to Main Program-
You are certainly welcome to email us about the status of your film but not until May 1st.
11) Additional Support Materials
If your film has been selected, you must submit additional support materials [if requested], clean exhibition media and signed releases no later than 8 weeks prior to the ReelHeART International Film and Screenplay Festival.
11a) Additional Support Materials
You will be asked to supply a high resolution image, synopsis, social media links, trailer links, for the Official ReelHeART Online Program and Print.
12) Copyright Materials Releases
If your film has been selected, you must submit additional signed releases regarding your use of 3rd party copyright material no later than 8 weeks prior to the ReelHeART International Film and Screenplay Festival
12a) Copyright Materials Releases
In the alternative, you will be provided with our standard release voiding us of any responsibility with respect to the Exhibition of your project should it contain 3rd party copyright material unknown to any and all parties connected to the ReelHeART International Film and Screenplay Festival.